Choosing an Enterprise Content Management (ECM) technology becomes a vital option in managing day-to-day procedures as the way firms manage new kinds of content evolves. Will users be able to adopt the tool readily, and will it offer the necessary collaboration features? Will it be easy to access information, and will the content be able to change with the organization over time? Is it possible to integrate it with your other tools to help you take your projects forward? Is it a good investment? Confluence and SharePoint are two excellent tools on the market.
Confluence supports mobile browsers and apps (Apple and Android), as well as platforms such as Windows, Mac, Linux, and others, and has a rich class text editor. SharePoint is only compatible with mobile apps, not mobile browsers, and it does not have a text editor. SharePoint also does not support platforms for clients such as Windows, Linux, Mac, and others.
If your company is trying to pick between SharePoint and Confluence, you’ve come to the right place. Both software platforms were developed by two of the most well-known technology companies:
Atlassian, an Australian company that creates developer software, and Microsoft, an American company that initially dominated and then maintained the market for office communications tools.
Microsoft’s SharePoint and Atlassian’s Confluence are both collaboration tools. So, how can one choose between Confluence vs Sharepoint 2022 as the best option? Continue reading to learn more.
Confluence has over 60,000 customers globally and has been on the market since 2004. It’s great for software development teams and medium-sized organizations.
Confluence’s feature set is limited in comparison to SharePoint, but it provides a clean, clear interface. It does have a learning curve, but new users will find it a lot easier to get used to.
Confluence is an enterprise wiki that allows your team to interact and share information easily. The Enterprise Wiki – Confluence has never been easier to create, share, and find content. These advantages come with all of the extra features you’ll need to integrate into your company:
- Security at the workplace.
- Installation and management are both simple.
- The WYSIWYG interface is both attractive and user-friendly.
- Structure and search your wiki with these powerful features.
- PDF export and automated refactoring are examples of professional functionality.
- Extension and integration are possible thanks to an open API.
- The Legendary Service of Atlassian.
SharePoint has over 190 million users worldwide and has been around for almost 20 years. It’s very popular among big businesses.
SharePoint has a lot of features, including those that Confluence doesn’t have, such as visual customization and powerful version management. It’s an intranet platform with all the bells and whistles.
These extra functions, however, come with a high learning curve. Make sure your team will actually need all of the additional capabilities before committing to SharePoint because it is “more powerful.”
SharePoint’s primary selling factors are its interfaces with Office 365 and OneDrive. Everyone on your team will be able to view all of your company’s documents in one central area, avoiding any confusion or version conflicts.
- It’s simple and cost-effective.
- Greater Collaboration and Accessibility
- Integration with the Microsoft Suite.
- Mobile connectivity is available.
- Services can be accessed. Users can download Excel features to rotate Microsoft Access database tables or support Office 365 apps.
- Features that ensure compliance.
- Accessibility to the document library.
- File names have been expanded.
Ultimate Confluence vs Sharepoint Comparison
Both Confluence and SharePoint have hundreds of thousands of users and have been on the market for many years. While Atlassian is a younger company than Microsoft, both have earned the trust of many enterprises, large and small.
Both platforms are aimed to aid corporations in managing knowledge and collaborating internally, and many of their functions are similar.
Even in fact, when we directly compare the characteristics supplied by each software, the complete range of functions offered by each software is nonlinear. To appropriately depict these differences, we’ll use the characteristics listed below to identify them.
|Collaborating Tool|| – By default, collaborative editing is enabled for editing documents that are automatically saved and can be edited by several people at the same time. |
– Both server-based and cloud-based solutions are supported.
| – Multiple users can edit at the same time, which is known as co-authoring in SharePoint. |
– Collaborative editing is done directly by the document library in both browsers and apps.
– This applies to both server-based and cloud-based solutions.
|Interactive Features||– Confluence works well because it is simple to use, even when there is a team, and it allows for easy sharing of files, PDFs, photos, and other documents, as well as inline commenting, so there is no mess while working.||– This is also more practical and popular for project management because it gathers all project data in one location, allowing users to standardize their delivery and increase visibility.|
|Restore History|| – Confluence has a built-in document version management system that allows users to restore deleted history. |
– The document will be tagged with the version number, which is updated each time the document is changed or edited.
| – Sharepoint can also restore erased history or document or file modifications by enabling versioning, which allows it to trace the history and identify which document or item has been changed. |
– It can also be used to restore past versions of Sharepoint libraries or lists.
|Usability|| – At first appearance, the interface appears awkward, but the customization choices are sufficient to make it easier and simpler.|
– Confluence is generally simple to use after you understand what each part does, although this can take some time.
| – Administrative users must employ two-factor authentication since SharePoint resources are completely integrated with the corporate active directory.|
– Users have access to the Microsoft Services Hub, which allows them to generate, manage, and track support requests while also remaining up to date on Microsoft technologies through self-paced learning courses.
|Software Pricing|| – Confluence costs $5 per month per user for ten users at the regular level, which works out to $500 per month for your company. |
– The price for the Premium level goes climbing to $10 per month per user after that.
– For up to 100 users, the rate for both tiers remains the same. Following that, the cost per user gradually decreases, which can help small businesses save money.
– Larger businesses who want enterprise services must sign up at least 801 users and pay on a yearly basis.
| – SharePoint does not have any free versions, and there are no free trials available. It costs $5 per month per user and only supports minimal features.|
– As a result, SharePoint pricing is high, but the additional pricing is for adding more functionality to the platform, which can be beneficial to larger businesses.
– There are three different pricing tiers available for SharePoint. Plan 1 of SharePoint Online costs $5.00 per user per month and includes services like OneDrive and Lists.
– Per-user, SharePoint Online Plan 2 costs $10 per month. Office 365 E3 is $20 per user per month.
Picking Between Atlassian Confluence Vs Microsoft SharePoint
These programs have comparable functions but substantial differences in pricing, storage, and integration benefits when viewed as a whole. Even so, in a one-to-one comparison, they are vastly unequally matched.
Confluence vs Sharepoint
- Because Confluence has a limited number of functions, it is simple to comprehend and use, and Sharepoint aims to expand its capabilities.
SharePoint, on the other hand, is more robust than Confluence; as a result, it is necessary to learn all of the software’s functions, making it more challenging to learn. Before utilizing this software, you must first complete the training.
- JIRA software, Google Drive, Google Docs, Gliffy, and other services are all integrated with Confluence.
SharePoint, on the other hand, is tightly integrated with all Microsoft products, including ERP, CRM, intelligent business platforms, corporate apps, and so on.
- Confluence is primarily focused on document management, allowing users to easily exchange PDFs, Office documents, photos, and other files, yet it only supports 700 add-ons.
SharePoint is a document management platform as well, but it excels in knowledge management due to its document-centric strategy and 1000 add-ons that make it easier to use.
- Confluence supports mobile browsers and apps (Apple and Android), as well as platforms such as Windows, Mac, Linux, and others, and has a rich class text editor.
SharePoint is only compatible with mobile apps, not mobile browsers, and it does not have a text editor. SharePoint also does not support platforms for clients such as Windows, Linux, Mac, and others.
When is Confluence vs Sharepoint Beneficial?
Confluence: Confluence is a strong collaborative editor because it allows you to make meeting notes, project plans, and product specifications while other users update them and see all of the changes at the same time.
Confluence is for teams of all sizes and types, from those working on mission-critical, high-stakes projects requiring discipline to establishing a team culture and communicating with one another more openly and authentically.
Your team will be able to make quick choices, gain alignment, and accomplish more as a result of using Confluence.
Sharepoint: SharePoint allows information workers in all sectors, large and small, to boost their productivity and visibility. SharePoint’s capabilities center around an intranet-based cross-collaboration environment that allows for safe sharing, document management, and workflow collaboration, among other things.
SharePoint is a web-based platform that allows users to submit documents and share them with those who need to access them right away. They can also have their own personal storage space, known as a OneDrive, where no one can see a document or file they upload until they “share” or give other users access to it.
The Better Business Tool: Verdict
After considering the features, benefits, drawbacks, and pricing packages of Confluence and SharePoint, the next step is to learn why they were created.
Confluence’s price increases, along with its limited functionality and great document control, make it ideal for small organizations, startups, and even freelancers. Getting your firm off the ground necessitates a lot of paperwork, and collaboration is essential if you’re in the entrepreneurial industry, collaboration is essential. The Confluence surpasses these expectations.
SharePoint, on the other hand, is aimed at both small and large businesses, despite its tendency to slow down as more users use the platform. Its broad features are also useful if you don’t need document-based collaboration tools. If you and your team already have Microsoft Office licenses.
Whatever platform you choose, keep your needs in mind and purchase the solution that will best serve you.
The most significant difference between SharePoint and Confluence is that SharePoint allows for more advanced customization. Confluence, on the other hand, is easier to understand than SharePoint and does not have a steep learning curve for new users. Confluence has a more user-friendly and straightforward UI. Jira and other Atlassian products are smoothly integrated with Confluence. Confluence makes it easy to organize and navigate your content.
Despite being developed by a newer firm, Confluence shares many of SharePoint’s capabilities. Both apps, for example, allow users to establish Intranet sites that can be utilized as a project coordination hub. Both organizations provide small and large businesses with document collaboration and team communication capabilities. For example, the capacity to coordinate tasks, project planning, and deadlines, as well as the ability to assign to-dos to team members.
SharePoint is included with Microsoft Office 365, making it a considerably more cost-effective subscription than Confluence. Other Microsoft products are strongly tied with SharePoint. Confluence does not have as many customization options as SharePoint. Confluence costs $10 per month for ten to fourteen persons and $50 per month for fifteen to twenty-five. There are three different pricing tiers available for SharePoint. Plan 1 of SharePoint Online costs $5.00 per user per month and includes services like OneDrive and Lists.